Three-way reconciliation brings three records to the same account and cut-off date: the adjusted bank balance, the trust-book balance and the total of the relevant beneficiary ledgers. DaxSync helps prepare that comparison and document the evidence behind it.
Start with the right account and reports
Before comparing amounts, we identify the account, the periods covered, the source system and the owner or tenant records included. A filtered export can look reasonable and still omit relevant balances. The reporting boundary is part of the work.
- Retain the bank statement and supported reconciling items.
- Save the trust-book report with its settings and export date.
- Review the relevant beneficiary population and aggregate balance.
- Record differences with supporting evidence and a next action.
Make the difference understandable
A bank-to-book difference points to a different comparison from a book-to-ledger difference. We keep observations, possible explanations and proposed corrections separate. Corrections remain subject to the review and authority agreed for the engagement.
The three-balance example shows the record trail. Matching totals alone do not prove every entry or allocation is correct.
What the handoff contains
The agreed package includes the comparison, the reports used and an open-item list. We confirm who supplies missing records, who reviews changes and which periods the work covers. This is bookkeeping support, not a certification of state trust-account compliance.
Also using QuickBooks for a separate reporting need?
Our software and QuickBooks reconciliation service addresses that accounting handoff. It is distinct from this bank, trust-book and beneficiary-ledger comparison; one does not replace the other.