Your team runs the property business in its day-to-day software. Your CPA or finance team may need a separate set of QuickBooks records. DaxSync helps define that handoff, reconcile the records and prepare an explainable monthly reporting package.
Should you use property software, QuickBooks, or both?
The answer depends on the entities, reporting needs and capabilities of your current setup. AppFolio includes accounting and financial reporting; a second ledger is not automatically necessary. When QuickBooks serves a separate accounting need, we agree which records belong there and how they are supported by the property system. Your CPA or responsible accountant confirms accounting-policy decisions.
What keeping the books in sync means
This is a managed bookkeeping service. We review your software, available reports, exports, permissions and any existing connection before agreeing the workflow. A software name on this page is not a promise of a native integration, automatic two-way updates or real-time processing.
- Define the entity, accounts, properties or jobs, reporting period and accounting basis.
- Map operational categories and identifiers to the agreed QuickBooks accounts and tracking fields.
- Prepare or review supported entries and transfers, using an agreed level of detail.
- Reconcile the relevant bank activity and investigate missing, duplicated or differently timed records.
- Prepare the agreed financial reports, supporting schedules and questions for review.
Our three-part tie-out
We compare operational records, QuickBooks records and bank activity. Operational reports explain the activity; QuickBooks records the agreed accounting treatment; bank statements support the related cash movement. Financial reports are the resulting output, with the supporting schedules kept alongside them.
Different reports may cover different populations, dates or gross-versus-net amounts. We document those differences rather than forcing unlike totals to match. Client funds, owner balances and the management company's own income are identified separately before work starts.
A payout example: explain the difference before changing the books
Illustrative short-term rental example: one owner-operated rental business has $12,000 of completed-stay receipts in a payout batch and $300 of supported platform fees. The expected bank receipt is $11,700. With the agreed treatment, the supporting QuickBooks records retain the $12,000 gross amount and the $300 fee rather than adding the net deposit as another sale. This simplified example excludes taxes, refunds, advance deposits and funds belonging to other owners; those require their own analysis.
The check connects the batch reference, the QuickBooks records and the $11,700 bank receipt. A transfer pending at month-end stays on a supported timing schedule. Intuit documents matching bank activity to existing records and keeping processing fees identifiable within a deposit.
Property management, short-term rentals and project work
For a property management company, we define the boundary between property/client records and the company's operating books, then trace fees and transfers across that boundary. The management-fee transfer guide shows why the supporting detail matters.
For short-term rentals, we review stay or listing references, payout batches, deductions and report dates. Report selection matters: Guesty distinguishes its accounting reports from reservation reports. We confirm your platform, enabled features and available records before promising coverage.
For construction and project teams, the handoff connects operational job references, supported supplier activity and the agreed QuickBooks records. The scope is cross-system bookkeeping and reconciliation, with job allocations and approvals supplied or confirmed by your team.
What your team and CPA receive
The engagement specifies the QuickBooks company, account mappings, reporting basis, review cadence and deliverables. The handoff can include the agreed profit and loss and balance sheet, bank reconciliations, transfer or payout schedules, and an open-item list showing what still needs a decision. Preparing that package does not mean a CPA has reviewed or approved it.
When trust-account reconciliation is also needed
Trust-account three-way reconciliation is a distinct comparison of the adjusted bank balance, trust-book balance and total relevant beneficiary ledgers. It is separately scoped and does not become complete just because operational software and QuickBooks agree. Read about our three-way reconciliation service.